AI Policy Template.

No policy means your employees are making it up.

Right now, without a written AI policy, your employees are deciding on their own what is acceptable. Some are pasting customer emails into ChatGPT to draft responses. Some are using AI to write code that will run on your production servers. Some are using AI-generated content in client deliverables without disclosure. None of them think they are doing anything wrong — because nobody told them the rules.

Here is what has gone wrong for real companies without policies: Samsung engineers leaked proprietary chip design source code to ChatGPT in three separate incidents in 2023. A New York law firm submitted a brief containing AI-hallucinated case citations that did not exist. A marketing agency delivered AI-generated copy to a client who later discovered it had been plagiarized almost verbatim from a competitor's website.

These are not freak accidents. They are predictable consequences of deploying powerful tools without guardrails. A policy does not have to be 40 pages. It has to be clear, specific, and actually communicated to your team. A two-page AI policy that everyone has read is worth more than a 20-page policy that lives in a folder nobody opens.

The policy also protects the upside, not just the downside. When your team knows which tools are approved, which use cases are encouraged, and what the quality bar looks like, they use AI more confidently and produce better results. Clarity unlocks productivity. Ambiguity creates paralysis and risk simultaneously.

Every AI policy needs these eight pieces.

Flip each card to understand what each section covers and see a key clause example you can adapt. These sections were developed by reviewing AI policies from 50+ companies across industries and identifying the universal requirements every business faces — regardless of size or sector.